Think of the note as one of your final pitches for why you should be hired. In your note, you can emphasise your relevant skills and experience, based on the conversation you had during the interview.
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A thank you note is also an opportunity for you to clear up any moments in the interview that didn’t go perfectly. You can clarify an answer to a question that you feel you didn’t answer well, or you can add more details about relevant experience or abilities that weren’t mentioned during the conversation.
When should you send your thank you note?
Ideally within 24 hours of the interview. The sooner you send the thank you email, the better.
What should I include in this thank you note?
Immediately after the interview, jot down some notes and impressions. Think about the questions that were asked, and which skills and responsibilities seemed most important to the interviewer. These impressions are easily forgotten, so get them down on paper quickly.
Use these details to help personalise your thank you note.
Here are 6 elements you should include in your thank you email.
#1 Show again your interest in the job
The first step in writing an effective follow-up letter is to let the employer know you want the job. Use your email message to establish that the meeting has confirmed your interest in the position.
Be specific and mention some of the information that the interviewer shared about the role which increased your interest in wanting the job.
Example: “Your explanation of the critical role the person would have in introducing the next generation software made me even more interested in and excited about the job.”
#2 Tell Them Why the Job is an Excellent Fit
Mention some of your key strengths that would enable you to excel in the role. Tailor your list, as much as possible, to the most critical qualifications for the position.
Example: “After meeting with you, it is clear that this role would be an excellent fit given my flair for event planning, ability to coordinate the activity of volunteers and passion for creating publicity content.”
#3 Add More Information to Support Your Suitability
Was there something that you wished you had said at the interview but didn’t have the chance to mention? Use this opportunity to give any information that you didn’t share during the interview.
This statement might include a skill you have that wasn’t discussed during the interview or you could provide more information on a question that you found difficult to answer at the time.
Example: “I neglected to mention that I have completed an advanced Excel workshop and feel very confident about my ability to generate spreadsheets with complex macros.”
Example: “I have given further thought to your question about how I would plan and organise the team in my first month if hired. Another thing I would do is to meet with each staff member to hear their appraisal of the strengths and weaknesses of the unit.”
#4 Provide Information Requested by the Employer
Occasionally, you will have the opportunity to conduct some research and present this information together with your email.
Example: If the employer asked you how you would structure an early retirement program in an interview for a Human Resources Manager position you could compose an executive summary highlighting key components of such a program as learned from your research on best practices.
Responding with detailed information, demonstrates how you would handle similar challenges if you were hired and show that you are very motivated to land (get) the job.
#5 Ask For the Job
Make it clear that you want the job if you have decided that it’s what you want. It never hurts to be direct.
Example: “It is clear to me that this job is the right step for me to take at this stage in my career, and I hope to receive an offer from you in the near future.”
#6 Thank them for the opportunity
Of course, it’s important to say thank you for the time and consideration and don’t forget to reiterate your interest in the job.
Example: “Thank you once again for giving me this opportunity and for your time. Your explanation of the critical role the person would have in introducing the next generation software has made me even more interested in and excited about the job.”
No matter what you include in your email, remember these key points;
- Use a professional subject line, for example, RE: Job Title: Thank you for the interview
- Be brief and concise – the interviewer will not want to read a long email. Focus on thanking them and reiterating your interest in the job. You can still include the information above but in brief paragraphs.
- Edit,edit, edit – make sure your spelling and grammar are correct and above all, that you’ve got the interviewer’s name right! Ask for their business card at the end of the interview to be absolutely sure. Proofread your email before sending and send yourself a blindcopy so you have a copy of the email.You don’t need sophisticated language and a wide vocabulary. Plain English is perfect so long as your spelling and grammar are correct.
- Samples, templates -It is a good idea to read thank you email examples before writing your own. Examples can help you see what kind of content you should include in your message (like the ones I’ve shared here). Examples can also help you with the layout and format of your email.
However, while examples, templates, and guidelines are a great starting point to your thank you note, you should always be flexible. Take the time to personalise your message so it reflects your sincere appreciation and the reason why you are writing.
If you found this post useful and feel that my tips would benefit your friends and colleagues, I’d really appreciate it if you’d share this post with them either via email or social media. That way it gives me the opportunity to help more professionals like yourself.
Do you have a job interview in English coming up soon?
Then you’re going to need my latest e-book: Business English Secrets.
In my e-book, I show you what you need to do to shine in that job interview and walk away feeling on top of the world and confident of that job offer.
Ciao for now and see you next week.